- Title v of the Gramm-Leach Bliley Act (GLBA) generally prohibits any financial institution, directly or through its affiliates, from sharing nonpublic personal information about you with a non-affiliated third party unless the institution provides you with a notice of its privacy policies and practices, such as the type of information that it collects about you and the categories or persons or entities to whom it may be disclosed. In compliance with GLBA, we are providing you with this document, which notifies you of the privacy policies and practices of Young’s Title & Abstract and Old Republic National Title Insurance Company. We may collect non-public personal information about you from the following sources:
- Information we receive from you, such as on applications or other forms.
- Information about your transactions we secure from our files, or from our affiliates or others.
- Information we receive from a consumer reporting agency.
- Information that we receive from others involved, in your transaction, such as the real estate agent or Lender.
We may disclose any of the above information that we collect about our customers or former customers to our affiliates or to non-affiliated third parties as permitted by law.
WE DO NOT DISCLOSE ANY NONPUBLIC PERSONAL INFORMATION ABOUT YOU WITH ANYONE FOR ANY PURPOSE THAT IS NOT SPECIFICALLY PERMITTED BY LAW.
We restrict access to nonpublic personal information about you to those employees who need to know that information in order to provide products or services to you. We maintain physical, electronic and procedural safeguards that comply with federal regulations to guard your nonpublic personal information.
- To be in compliance with Federal and State laws, Young’s Title & Abstract (Young’s) has adopted a security plan to protect the clients Non-public Personal Information (NPI), as defined by the Federal Trade Commission, herein attached and hereby incorporated by reference. Since the NPI can be found in both hard copy and stored digital information, Young’s has adopted a comprehensive approach.
- Only employees that have undergone a criminal background check has access to NPI.
- A Clean Desk Policy has been implemented for all employees whose working stations are not in an area capable of being locked up.
- File rooms and file cabinets are locked when not in use.
- Encrypted emails are used for electronic transmissions when sending NPI.
- Hard copy documents delivered to a 3rd Party Vendor is cataloged and only done after the 3rd Party Vendor agrees by signature to comply with Young’s Information Security Plan.
- Employees must acknowledge by signature that they have reviewed and will abide by these established policies.
- The computer system server is securely isolated in a locked closet room with limited access.
- Hard copy documents are shredded after becoming obsolete.
- Employees are trained to only provide NPI to an unauthorized party only upon the written direction of the subject party.
- 3rd party experts on computer security are consulted to implement anti-virus and spyware protections for the computer and data system.